Government of Pakistan

Model Customs Collectorate of Exports,

Karachi

 C.No.SI/Misc/45/2011/Exp-PQ                                                     Dated:16.07.2011

Standing Order No. 02/2011-Exp

SUB:    Procedure for processing of export GDs in WeBOC on trial basis-Roles and responsibilities

            In pursuance of Board’s directives vide C.No.1(11)/F&R/2006 dated 03.05.2011, Customs Computerized Clearance System known as “WeBOC” (Web Based One Customs) is being implemented for clearance of export consignments from Port Qasim on trial basis. In order to ensure smooth functioning of the system, following guidelines are issued for compliance of all concerned:

1.         REGISTRATION

(i)       All exporters and clearing agents shall obtain user-Id and password for clearance of export consignment through WeBOC system. For this purpose registration application form along with NTN certificate, CNIC and Sales Tax Registration certificate (if already issued by sales tax department) shall be submitted to Deputy/Assistant Collector (MIS) at MCC-Exports (Head Quarters), Karachi.

(ii)       The DC/AC (MIS) shall interview and register the clearing agents/exporters in the WeBOC system after scrutinizing all the required documents.

(iii)      System generated User ID/Password will be sent directly to the applicant’s e-mail address as mentioned on NTN certificate. In case of change in e-mail address, the applicant is required to personally appear before DC/AC (MIS) to provide alternate e-mail address.

2.         ROLE OF CLEARING AGENT

(i)         Clearing Agents may take following actions on behalf of the Exporter in the WeBOC system:

(a)        Filing of Goods Declaration (GD)

(b)        Make amendment in Goods Declaration prior to Pass-In of export consignment.

(c)        Submit all Documents when required by Customs for Examination and Processing.

(d)        File request for amendments/change in Port of Destination, Vessel name, shipping company name after Pass-in.

(e)        File request for the consignment Dray-off.

(f)        File Rebate Claim.

(g)        Any other action with the approval of the concerned appropriate officer.

            (ii)        Clearing Agent may create sub user-IDs for his employees.

(i)            Clearing Agent shall be responsible for all actions performed through his User ID or sub-IDs.

3.         ROLE OF EXPORTERS

(i)         The Exporters will not be able to file GDs directly in WeBOC system unless authorized by the competent authority for self clearance of export consignments. In case exporter has acquired ID for self clearance of export consignments, the exporter may perform all such sections in WeBOC for clearance and processing of his goods which can be performed by the clearing agent.

(ii)        Exporter may associate any Clearing Agent to file GDs on his behalf.

4.         ROLE OF BANK

(i)        The designated branch of National Bank of Pakistan shall collect all duties and taxes assessed by the WeBOC system.

(ii)        All GDs shall be marked to National Bank of Pakistan automatically for payment on the basis of self assessment after “Gate-In.

(iii)         If the value of dutiable goods mentioned in the GD is enhanced by the Assessing Officer (AO), the GD will again be automatically marked by the WeBoc system to bank for collection of additional duties, taxes and fine/penalties.

(iv)         All duties and taxes shall be deposited in the Bank through Pay Order / Demand draft. However, if the amount required to be paid is less than Rs. 5000/- NBP shall accept payment in Cash.

(v)          If request for cancellation or amendment is filed by the Clearing Agent / Exporter, GD will be automatically marked to the Bank (NBP) for payment of amendment/cancellation fees.

(vi)         Bank shall provide Statement of collection made against each Head of Account to Customs Cash Section on daily basis.

5.         ROLE OF PREVENTIVE STAFF

(i)            In case of FCL cargo, every GD after its submission by the clearing agent/exporter will be mark to the Terminal Operator for Pass-In into the terminal area.

(ii)          In case of LCL Cargo, the Preventive Staff posted at Off-Dock Terminal Gates will be responsible for entering the particulars of the goods entering the Off Dock Terminal area into the WeBOC system by using user ID issued to them for this purpose. Once they submit the particulars, the GD will be marked for examination.

(iii)         When the container is ready for shipment the Preventive Staff posted at off Dock Terminal will allow “Gate-Out” in the WeBOC system and will issue a slip which will be prevented to the Preventive staff posted at the QICT Export-Gates. The preventive staff posted at the QICT-Export Gates will receive the slip and will verify the container details in WeBOC and after verification will allow the entry of the containers into the Terminal area.

(iv)         After verification of container details of LCL cargo by the Preventive staff at QICT Gates in WeBOC system, “Allow Loading” message will be sent to the QICT-Terminal Operator for loading for consignment onto the Ship/Vessel.

(v)          In case of containerized LCL cargo at the IC3 terminal, the Preventive Staff will feed Gate-In /Gate-out in WeBOC system by using their user ID.

6.         Role of Terminal Operator

(i)            In case of FCL export cargo, the Terminal Staff at QICT Export-Gate will record details of containers entering the port area against the Pass-In authorization issued by WeBOC system.

(ii)          After Pass-In at QICT, an EDI message shall be sent to QICT for grounding of the containers and arranging the consignment for conducting examination. The terminal operator will send back the EDI message of grounding when the goods and arranged for examination.

(iii)         Upon completion of examination, the EO will feed report in WeBOC system and a message will be forwarded to the Terminal Operator accordingly.

(iv)         Upon completion of all formalities relating to Assessment of goods and payment of duties and taxes in bank, an EDI message of “Allow Loading” shall be received by QICT. The terminal operator will send messages to WeBOC system once the Container is loaded on the vessel and again and when the vessel has sailed.

7.         Off-Dock Terminal

(i)            The Off-Dock Terminal Operator through its ID will create containers to associate only those LCL GDs that have been given “Allow Shipment” by the Principal Appraiser.

(ii)          Upon creation and sealing of the container, the Off-Dock Terminal Operator will pass on this status to the Prevention Staff posted at Off-Dock Terminal Gates by an EDI message for transportation of the container to the QICT Terminal.

8.         Role of Front Desk Officer

The Front Desk Officer shall collect all mandatory documents e.g. Sanitary, Phytosanitary, Quarantine, Plant Protection Certificates, Form E, Packing List, Invoice and other certificate required under Export Policy Order and shall maintain record accordingly. All documents received at Front Desk Office shall be preserved duly bound containing relevant referencing i.e. GD No. and date etc.

9.         Role of Examining Officer

(i)            In case of FCL cargo, GD will be marked to the Examining officer (EO) once the container grounding and arrangement message is received from the Terminal Operator.

(ii)          Examining Officer (EO) shall examine the containers and feed examination report in the WeBOC system against each container/GD.

(iii)         If deemed necessary, Examining Officer (EO) may mark any GD to Drug Enforcement Cell for drug check.

(iv)       Upon finding any discrepancy in the declaration given on the GD and the goods actually found, the Examining Officer (EO) will record the same in his report and will mark “Discrepancy Found” on his screen as a flag to the Appraising Officer.

(v)      In case of LCL cargo at Off-Dock Terminal, after Pass-In by the Preventive Staff, the GD will be marked automatically to the Examining officer (EO) along with Off Dock Terminal for assignment of physical location.

(vi)         Examining officer (EO) may call documents from the Clearing Agent/Exporter directly by exercising the “Call Documents” option in the WeBOC system. 

10.       Assessment

(i)            Appraising Officer shall assess the GD and check export value, application of SRO/Exemptions, calculation of rebate, duties and taxes with the aid of the system, compliance of the Export Policy Order and allied laws and securitizing of the attached documents. He will record his observations.

(ii)          Upon completion, the Appraising Officer will mark the GD to the Principal Appraiser who will assess the GD accordingly and counter check the observations recorded by the Appraising Officer (AO). When the Principal Appraiser submits the GD it will be deemed as “Allow Loading” by the system and the EDI message will be sent to the QICT Terminal Operator or Off-Deck terminal to that effect.

(iii)         During the course of Assessment, the Appraising Officer/Principal Appraiser may also call for re-examination of the consignment and call for documents, if necessary.

(iv)         Principal Appraiser may re-assign any GD to Examining and Appraising Officers after recording the reasons in remarks column.

11.       Role of Export Intelligence Branch (EIB).

(i)         PA-EIB may fetch any record at any stage during the filing and processing of GD through the interface provided in WeBOC to determine, if any, violation of the law/rulers.

(ii)          Upon suspicion, PA-EIB may put on hold any container/GD, block the GD/NTN in WeBOC system.

(iii)         In case of discrepancy found, PA- EIB may mark the GD to Assistant Collector for detailed scrutiny.

(iv)     In case matter warrants contravention and adjudication, the PA shall frame draft show cause and will refer the same to the appropriate adjudication officer for issuance of show cause notice.

12.       Procedure for Dray-Off

            The clearing agent/exporter may file dray-off request in WeBOC system after Pass-In of the consignment into the Terminal/Port area. The AC/DC upon receiving the request will accept it in WeBOC system after which all the formalities of GD processing e.g. examination, assessment and out of charge by Principal Appraiser (PA) will be completed. Once the GD is made out of charge by the Principal Appraiser (PA), a message will be sent by the WeBOC system to the Terminal Operator and Preventive staff posted at Terminal exit gate for removal of the subject goods out of the Terminal/Port area. The Preventive Staff shall allow removal after obtaining following documents/verification:

(i)            Original Gate Pass issued by QICT.

(ii)          Container Number appearing on the Gate Pass and GD shall be tallied with the container number appearing in the system.

(iii)         The vehicle number.

13.      Procedure for amendment in vessel name, port of destination and shipping company name after pass-in.

            The clearing agents/exporters may file request for amendment in Port of discharge, shipping company name and Vessel name in WeBOC system after Pass-In of the goods into the Terminal/Ports area. After filing the request, amendment fee will be deposited in the NBP. The cahier of NBP will collect the fee and will make entry against that particular GD in WeBOC. Once the payment is made, the AC/DC (Assessment) will accept the request in WeBOC system. Upon acceptance, a message will be sent to the Terminal Operator regarding the amendment in Vessel name, Shipping company name and Port of Discharge.

14.            Role of PRAL

(i)            PRAL shall ensure stability and smooth functioning of WeBOC system and troubleshooting in case of any system error/issue.

(ii)          Training of internal and external users.

(iii)        To effect amendment in WeBOC system through “Change Request” procedure after getting approval from the Project Director WeBOC. 

Signed by

(Muhammad Ibrahim Vighio)

Collector

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