S.#

Designation

Job Description

01

Deputy / Assistant Collector

i) The Officer shall be over all in charge of the Bank Guarantee Cell and responsible for smooth functioning of the section.

ii) He shall monitor/ensure;

a)   Satisfactory performance of each officer/official posted in the section.

b)  Proper maintenance/ updation of record in the section so that live files are easily traceable

iii) The officer shall supervise and ensure achievement of 100% assigned targets of security encashment or releases as the case may be.

iv) He/ she shall utilize the available resources in such a manner that all correspondence received in the section is attended/ replied properly and within time.

v) He/ she shall carry out surprise visits of the section regularly, recommend employees for recognition/ reward on the basis of their performance and ensure submission of monthly statements on time.

vi) AC/DC (BG) will personally ensure that no security instrument lapses and he/she will devise a system to generate an alert on daily basis as to which security instruments will be lapsing after two weeks. Corrective action will be initiated urgently.

vii) He/She will submit weekly as well as monthly performance to the ADC incharge.

02

Principal Appraiser

i)  Timely disposal of referred cases for detachment, release and encashment of securities.

ii) Issuance of timely notices to defaulting importers or banks for renewal of securities well before the expiry of due date.

iii) Submission of daily statement of securities detached/ released/ en-cashed to concerned Deputy/ Assistant  Collector.

iv) Reconciliation of security instruments stock on monthly basis and submission of such report to concerned Deputy/ Assistant Collector.

v) Timely/ proper disposal of all types of correspondence received in the section and submission of weekly and monthly statements within specified time period.

vi) Any other work assigned by the A.C/ D.C (Securities)/ADC incharge

03

Security Officer-I

i)  The officer shall be coordinator of the section to ensure its smooth functioning.

ii) The officer shall deal with detachment, encashment and release of all securities marked to him online. On presentation of security instrument for detachment or receiving online message for release/encashment of a security instrument, the officer shall:

a)    Cross check/verify particulars with those appearing in his folder online;

b)    consult assessment notes, if required;

c)    check the fulfillment of conditions for acceptance/ release of the type and nature/validity of security instrument as laid down in the original legal provisions under which the case has been processed.

d)    after such verification, the security instrument may be detached/ released/en-cashed in the system as per given procedure.

iii) The officer shall be custodial of all security instruments being detached and already lying in BG Cell. On the closing of office hours daily, he/ she shall:

a)    receive securities detached by all Security Officers during the day.

b)    check their entry in relevant registers, and

c)    keep security instruments in safe custody.

iv) The officer shall collect, compile aid maintain updated complete list of ‘security release’ messages received by all security officers during the day and hand over such security instruments to respective security officer for further action as laid down above.

v) The officer shall compile a list of ‘security encashment’ messages received by all security officers or received directly in the Bank during the day and present such security instruments to Bank for encashment without any delay.

vi) The officer shall ensure proper maintenance of record/ securities in an organized manner as approved by concerned D.C/ A.C (Securities) and in such a way that these are verifiable by any supervisory officer at any time.

 vii) The officer shall ensure safety of the security instruments by keeping those in proper lock and key and by carrying out a monthly stock taking of such securities. 

viii) On 20th day of every month, the officer shall identify the security instruments having expiry during the following month for referring those cases to concerned Assessment Groups for advice regarding their revalidation or encashment within time.

ix) The officer shall deal with all types of files/ security instruments lying at present or detached by any security officer at any time involving temporary imports by E&P Companies like cases processed under SRO 678(l)/2004 dated 07.08.2004 or similar SROs/ legal provisions issued at different times prior to this notification or any similar notification which replaces this SRO at any time in future.

x) The officer shall submit his/ her daily activity report to Principal Appraiser (BG) at the close of office hours.

xi) The officer shall be responsible for submission of all types of monthly statements within specified time period.

xii) Any other work assigned by the A.C/ D.C (Securities).

04

Security Officer-II

i)   The officer shall deal with detachment, encashment and release of all securities marked to him online. On presentation of security instrument for detachment or receiving online message for release/encashment of a security instrument, the officer shall:

a) cross check/verify particulars with those appearing in his folder online;

       b) a consult assessment notes if required;

c) Check the fulfillment of conditions for acceptance/ release of the type and nature/validity of security instrument as laid down in the original legal provisions under which the case has been processed.

    d) after such verification, the security instrument may be detached/ released/en-cashed            in the system as per the procedure explained for each case above.

ii) The officer shall deal with all type; of files/ security instruments lying at present or detached by any security officer at any time involving temporary imports like cases processed under SRO 492(I)/2009 dated 13.06.2009 or similar SROs issued at different times prior to this notification or any other notification which replaces this SRO at any time in future.

iii) The officer shall ensure proper maintenance of record of all types of security instruments obtained against temporary imports referred above, ensure their revalidation before expiry and issue notices before expiry of the period provided in the original notification. Cases/ security instruments ripe for encashment will be referred to Security Officer-I for presenting those in the Bank. In case of non-encashment/ return of such security instrument by the Bank due to any reason, the same shall be handed over by Security Officer-1 to him/ her for further action as per law.

iv) The officer shall ensure disposal of all types of correspondence received from other sections/ Board/ other agencies except correspondence relating to Audit, Recovery and Court cases.

V)    The officer shall submit his/ her daily activity report to Principal Appraiser   (BG) at the close of office hours.

VI)   Any other work assigned by die A.C/ D.C (Securities).

05

Security

Officer-Ill

i) The officer shall deal with detachment, encashment and release of all securities marked to him online. On presentation of security instrument for detachment or receiving online message for release/encashment of a security instrument, the officer shall:

a)    Cross check/verify its particulars  with those appearing in his folder online;

b)    consult assessment notes if required;

c)    check the fulfillment of conditions for acceptance/ release of the type and nature/validity of security instrument as laid down in the original legal provisions under which the case has been processed.

d)    after such verification, the security instrument may be detached/ released/en-cash in the system as per the procedure explained for each case above.

ii)  The officer shall deal with ail types of files/ security instruments lying at present/ detached by any security officer involving survey based imports like cases processed under SRO 565(I)/2006 dated 05.06.2006 or similar SROs issued at different times prior to this notification or any other notification which replaces this SRO at any time in future.

iii) On receiving recommendations from concerned Assessment Group, list of cases/ security instruments ripe for encashment/release will be handed to Security Officer-I for presenting those in the Bank/ return of security for further processing. In case of non-encashment/ return of such security instrument by the Bank due to any reason, the same shall be handed over by Security Officer-I to him/ her for further action as per law.

iv) The officer shall deal with all types of correspondence relating to audit. He/ she shall update all audit related record, ensure issuance of notices wherever necessary and submit files for necessary' action for settlement of audit paras. He/ she shall be coordination officer for all types of visiting audit teams as well.

v)  The officer shall submit his/ her daily activity report to Principal Appraiser (BG) at the close of office hours.

Any other work assigned by the A.C/ D.C (Securities).

06

Security Officer-IV

I)     The officer shall deal with detachment, encashment and release of all securities marked to him online. On presentation of security instrument for detachment of receiving online message for release/encashment of a security instrument, the officer shall:

A)           Cross check/verify its particulars with those appearing in his folder online;

B)          consult assessment notes if required;

C)           check the fulfillment of conditions for acceptance/ release of the type and nature/validity of security instrument as laid down in the original legal provisions under which the case has been processed.

D)           After such verification, the security instrument may be detached/ released/em-cashed in the system as per the procedure explained for each case above.

II)    The officer shall deal with all types of files/ security instruments lying at present/ detached by any security officer involving deferment of duties/ taxes like cases processed under S.No.6 of Table-1 of Eighth Schedule to the Sales Tax Act 1990 (previously SRO 727(I)/2011 dated 01.08.2011) or similar SROs issued at different times prior to this notification or any other notification which replaces this SRO at any time in future.

III)  On receiving recommendations from concerned Assessment Group, list of cases/ security instruments ripe for encashment/release will be handed to Security Officer-I for presenting those in the Bank/ return of security for further processing. In case of non-encashment/ return of such security instrument by the Bank due to any reason, the same shall be handed over by Security Officer-I to him/ her for further action as per law.

IV)  The officer shall deal with all types of correspondence relating to recovery and court cases. He/ She shall update all recovery and court cases related record, ensure issuance of notices wherever necessary and submit files for necessary action for their early settlement. He /She shall be focal person for all recovery and court cases of the section.

V)    The officer shall maintain close liaison with other Assessment Groups for early disposal of pending cases.

VI)          The officers shall submit his/her daily activity report to Principal Appraiser (BG) at the close of office hours.

VII)        Any other work assigned by the A.C/ D.C (Securities).

07

UDC/LDC-I

i)   All inward/ outward security instruments shall be routed through him.

ii)    In case of securities presented for detachment, the official shall collect security instrument against a proper receipt, allot a provisional serial number to the instrument and hand it over to concerned Security Officer for scrutiny. In case the same is found in order, he/she shall enter the details of security instruments in the relevant register, record the name of security officer and allot a security number to the instrument which shall be recorded by the concerned security officer at the time of online acceptance of security instrument.

iii)    In case of securities handed over for release/ handing over to concerned importers, he/she shall receive such securities against proper acknowledgment. After proper verification, he/ she shall hand over such securities to concerned importers or their duly authorized representatives after recording their particulars like Name, CNIC No., CHAL No. Ceil No. etc. and against proper acknowledgment, as and when approached for the same.

(iv) In case the concerned importer does not approach for collection of released security instrument within 07 days of release message, such securities may be returned back to Security Officer-I for keeping those in safe custody separately. Such securities may not be handed over to concerned importers without approval of PA (BG) at any later stage.

v)   He/ she will assist Security Officer-I in carrying out periodic stock taking of security instruments.

vi)   The official shall assist Security Officer-I in preparation and timely submission of all types of monthly statements.

vii)  He/she will assist Security Officer-Ill in carrying out the assigned tasks in a smooth manner.

viii)   Any other work assigned by the A.C/ D.C (Securities).

08

UDC/LDC-II

i)    He/ she will assist Security Officer-II in issuance of all types of notices, maintenance of such record of notices, disposal of all types of correspondence etc.

ii)   He/ she will assist Security Office-IV in maintenance of files of court cases and recovery. Besides he/ she will also assist Security Officer-IV in carrying out the assigned tasks in a smooth manner.

iii)   Any other work assigned by the A.C/ D.C (Securities).

09

UDC/LDC-III

i) All inward/ outward correspondence/ files shall be routed through him/ her and such movement shall be recorded properly.

ii) All correspondence/ files received during the day shall be submitted to PA (BG)/ concerned Security Officers for further disposal on daily basis.

iii) Any file being requisitioned or returned shall be properly recorded in the movement register for tracking.

iv) Any other work assigned by the A.C/ D.C (Securities).

10

Record

Suppliers

i) The officials shall be responsible for proper staking/ sorting of the files/ record in the BG section. They shall maintain files in such a way that the same are traceable at any time without any hassle.

ii) The officials shall ensure segregation of cancelled/ closed files every month and keep such closed files in proper order separately.