GOVERNMENT OF PAKISTAN  

OFFICE OF THE CHIEF COLLECTOR OF CUSTOMS

APPRAISEMENT (SOUTH),

8th FLOOR, CUSTOM HOUSE, KARACHI.

C. No.SI/Misc./01/2015/CC (Apr.)/116                                          Dated: 27-08-2015

STANDING ORDER No. 01 of 2015

(A).      RECORDING OF PARTICULARS OF PERSONS APPEARING TO TRANSACT BUSINESS RELATING TO CUSTOMS.

According to the provisions of Section 208 of the Customs Act, 1969 read with licensing rules, any person issued license under section 207 of the Customs Act, 1969 appearing before an officer of customs may be required by the officer to produce authority from the principal to transact business on his behalf. Similarly, in case the principal chooses to transact business without using a licensed agent he may authorize on employee or representative to transact business and the appropriate officer may refuse to recognize such an employee or representative unless power of attorney on stamp paper duly signed by the principal is produced by him.

2.         In order to ensure that a consignment is cleared by the authorized person, it has been decided that entry into the premises of the respective Collectorate shall be allowed only to the clearing agents or their authorized representatives having customs permit or smart cards issued by the Association. Any unauthorized person not having permit/smart card shall not be entertained by the concerned customs staff/officer.

3.         In case of self clearance, the importer shall authorize any person to pursue this case in the Collectorate by issuing and uploading in WeBOC system power of attorney on stamp paper along with Good Declarations (GD) containing name of the representative and CNIC at the time of filing of the GD. The authorized representative shall carry original copy of power of attorney along with original CNIC with him during visit to the Collectorate. Such authorization shall be consignment/GD specific.

4.         The visitors to the official/officer for matters other than pursuing the Goods Declarations shall approach the collectorate’s reception desk. The official at the reception desk shall allow the visitor to meet the relevant officer after seeking his/her approval. The reception official shall maintain a serially numbered register whereby visitor’s name, CNIC and cell number shall be recorded, and the same shall be substituted to DC (Hrs.) on daily basis.

5.         All officers shall ensure that unauthorized persons do not appear in represent any clearing agent, importer, exporters, business house or firm to transact business. The reviewing authorities are directed to enter the identity i.e. name of the representative and his work permit number or CNIC, as the same may be, in the system while finalizing any review or any other matter concerning Customs. Relevance of the visitor with the matter will be ensured by the concerned customs official. In case of self clearance, only such authorized person shall be allowed to transact business, which has been given power of attorney by the importer and the same has been uploaded in the WeBOC system, on case to case basis. Any officer dealing with a person other than authorized person shall be held responsible for consequences if any violation of law is detected at subsequent stage.

(B)       ACCEPTANCE RELEASE OR ENCASHMENT OF SECURITIES.

6.         Under various statutory provisions, clearance of import is allowed subject to furnishing of different security instruments, which are subsequently discharged/released. These security instruments include Pay Order (PO), Bank Guarantee (BG), Post Dated Cheque (PDC), Indemnity Bond (IB), Corporate Guarantee (CG) etc., as defined and prescribed under relevant notifications, laws etc. The following procedure shall be followed by the Collectorates for detachment/release/encashment of security.

1.         DETACHMENT OF SECURITIES.

·      The importer/authorized person will present security instrument with requisite documents at the Document Receiving Desk to the designate official for assigning registration number. Name, Cell number along with CNIC No. of the person furnishing security will be recorded. All inward/outward security instruments shall be routed through the same designated official.

·         Instrument will be handed over to the concerned Appraising Officer/Examining Officer (or with any designation) for scrutiny.

·         If found in order, security instrument will be accepted by the Appraising Officer/Examining Officer Securities after making all entries online and in the relevant register. Importer will get acceptance information online.

·         In case of any discrepancy, security instrument will be returned to the importer or his authorized representative with objectives in black and white for re-submission after removal of discrepancies.

·         Security instruments detached during the day will be handed over to the designated AO/EO (being the custodian) against proper acknowledgement at the close of office hours daily, for keeping that in safe custody.

II.         RELEASE OF SECURITIES

·         Appraising Officer/Examining Officer (Securities) will compile and maintain list of online messages received during the day in his/her inbox for security release and will hand those over to the designate AO/EO (being the custodian) for withdrawal of security instruments from safe custody.

·         Concerned AO/EO, Securities will release security instrument online and after cancellation making entries in the relevant register in which it was first entered, will present this security along with register to PA (BG) for counter check of the particulars and to ensure that it is releasable and all related formalities have been completed.

·     Security instrument will be handed over to the trader/authorized person against proper acknowledgment and recording of his/her particulars like name, CHAL No. if any, CNIC and Cell number etc., in the relevant register.

III.        ENCASHMENT OF SECURITIES.

·         The concerned AO/EO Securities will maintain updated list of online messages received in his / her inbox for security encashment and will hand those over to the designated AO/EO (Securities), being the custodian for withdrawal of security instrument from safe custody.

·         Concerned AO/EO (Securities) will en-cash security instrument online and after making entries in the relevant register in which it was first entered, will present security instrument along with register to PA (BG) for counter check of the particulars and to ensure that it has become mature for encashment.

·         Security instrument will be handed over to the designated AO/EO (Securities Section) for presenting the same in the Bank for encashment purpose.

·         Cash No. and date of Bank Challan will be recorded in the relevant register by the designate AO/EO (Securities) and copy of challan will be kept in a separate folder maintained for this purpose on monthly basis.

7.         The Collector shall devise a mechanism to ensure that the said instructions are compiled in letter and spirit. Periodic surprise visits of the Collectors are desired in this regard.

Signed by

(Nasir Masroor Ahmed)

Chief Collector

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