Filing of Shipping Bill

1) Exporters/Clearing Agents will file the Bills of Export and other documents in the Customs Office adjacent to the New Cargo Complex. The Machine number will be assigned by the clerk concerned and the case will be registered. Two clerks and one sepoy will be posted for this purpose in the Registration Section. Extra copy of Bill of Export will be detached in this section for onward dispatch to the Computer Bureau of the Custom House Karachi. Bill of Export will be accepted for registration on all weekday upto 1.00 p.m.

Copies of Shipping Bills

2) The shippers shall submit seven COPIES of the Shipping Bills giving full particulars of the consignments. The original copy should be sent to valuation Department, duplicate and triplicate copies of the shipping bills shall be returned to M.C.D.; the fourth copy shall make the basis of grants of rebate and the seventh copy will be returned to the exporters for their record. The fifth copy accompanies the samples and sixth copy sent to Statistical Division. The exporters will make declaration on all copies of the shipping bills of the effect that they will lodge a refund claim for Customs duty and sales tax paid on the imported are material used in the production of the goods and for excise duty on locally manufactured excisable goods exported out of the country;

Shipping Bill to be returned to Agent if required.

3) After the registration of the Machine Number Counter, returned to Agent if since further processing take more time, the shipping bill is often required by the Clearing agent for the purpose of “Passed in Full” or payment of duty/cess etc., which should be given back to the agents for these purposes;

Declaration of duty drawback rates on shipping bills.

4) The exporters and their Clearing Agents shall also declare on the face of the Shipping Bills, the effective rate of duty drawback, S.R.O. etc.; for all rebateable goods whether the rate of duty drawback is ad-valorem or specific.

PORCESSING OF SHIPPING BILL.

Processing of Shipping Bill.

5) The shipping documents after registration will be transferred to the Processing Section. The concerned Appraiser will duly process the export documents for ascertaining the correct value, E.T. requirements and other relevant details;

Registration of Shipping Bills.

6) After registration of the shipping bill in the Export department, it shall be presented to Appraising Staff for scrutiny and the issue of examination orders. The Appraising Staff will examine the goods in respect of quantity and other details as required for rebate purposes and endorse the same on 4th copy of the shipping bill as well. The Appraising staff shall carryout the examination of rebateable goods with great care and discrepancy found in the examination report will be dealt with seriously;

Particulars to be noted in a register and also period within which shipping bill should

7) Processing of shipping bills shall be completed on the same day they are filed in the section. Henceforth the processing section shall maintain a register wherein particulars of shipping bills not processed/completed. The Assistant Collector, Export shall inspect this register next morning and shall personally try be processed. to resolve the issue and incomplete shipping bills be completed without further loss of time;    

Shipping Bills to be processed      under second Appraisement.

8) The practice of     first appraisement be discontinued and shipping bills should    be processed on second appraisement basis as far possible;

ENTRY OF GOODS.

Pass - in goods

9)   Thereafter, the shipping documents will be checked by the Principal Appraiser Export posted for the purpose. After the export documents are scrutinized and countersigned by the Principal Appraiser, the same will be presented in another Section called, ‘Let Export Section’ where two clerks will be posted, one for allowing the ‘Let Export’ and other for detaching ‘E’ Form. The clerk will detach the original copy of Bill of Export at the time of allowing ‘Let Export’ after its completion. The original copy will be sent to Valuation Department and ‘E’ Form to State Bank of Pakistan. After processing of the shipping documents is completed entry of goods will be allowed from Entry date where a Preventive Officer will be posted shift-wise to check that the all the packages covered by a Bill of Export have passed in. He will compare the number of packages, their marks and- numbers with the details given in the Shipping documents duly processed by the Customs. He will affix the stamp ‘Passed in Full’ after the goods have entered the Entry Gate and will make entry in the register maintained at this Gate for this purpose. Export Cargo will be allowed to enter upto 1: 30 p.m. on all week days;

Goods taken to ‘Examination Area’

10.       After entry of goods through Entry Gate these will be carried to their respective sheds assigned to various Airlines. The goods will be kept in the ‘Examination Area’ of the respective sheds. Each shed will have two distinct areas. One ‘Examination Area’ and the other Customs Cleared Area’. The ‘Customs Cleared Area’ will be secured under double lock and key system. One key will be with the airline and the other with, the Customs. The Airline will make provisions for the proper seating arrangement and other facilities for Customs staff on the Examination Area of their respective sheds;

SECTION, EXAMINATION OF GOODS AND DRAW OF SAMPLES.

Registration prio to examination.       

11) The exporter or his agent will present the shipping documents at a specified counter for registration prior to examination of goods indicating time and serial numbers on the reverse of triplicate copy of Bill of Export duly marked by the Principal Appraiser to the Appraiser/Examiner for examination of goods. The register maintained in this shed will be closed at 2.00 p.m. on all week days;

Selection of packages for examination.

12)  The practice of prior selection is discontinued and export examination staff will select the packages at the time of examination and record the number of packages examined by them on the shipping bills at the time of examination;

Examination for Packages.

13)  It is advised that the packages selected for examination be examined in detail to ascertain the quantity description value, weight etc. and also for detection of concealment of narcotics. Maximum precaution be ensured and, particular vigilance be exercised in respect of different consignments with same marks and numbers or the consignments of the same exporter with split Invoices;

Examination of goods and with drawl of samples

14)  The goods brought in the Examination Area’ will be examined after inspection and' selection by the Appraiser/Examiner as per ‘Examination order’ endorsed on the reverse of Triplicate copy of the Bill of Export. The examination work may further be checked by Shed Appraiser, Principal Appraiser or Assistant Collector as and when required. Examination reports particularly these under claim of rebate recorded on the reverse of triplicate and quad copies of shipping bills should be self-contained and comprehensive giving every vital information that should enable the staff in Rebate Section to finalize duty drawback claims; Ambiguity in Examination reports leads to various disputes at the time of settlement of drawback claims, which leads to various disputes at the time of settlement of drawback claims, which leads to delay in the sanction and also problems for the trade. Shipping Bills with same Marks but different running numbers will be accepted. In case same Marks and Numbers are used and the Clearing Agent informs the Customs staff of this fact at the time of filing the papers 'the Shipping Bills will be accepted for processing and examination. The samples drawn from the consignments will be signed by the concerned officer and will be retained along with the fifth copy of Bill of Export after allowing shipment by the Principal Appraiser. At the time of the examination of the export consignments 3 representative samples will be drawn from the consignments where it is necessary, to drawn samples for. valuation for laboratory test purposes Out of these 3 samples drawn, the 1st samples will be retained in the office of the Assistant Collector, Export Concerned. The 2nd and 3rd samples shall be sent the same day or on the following day to the Chemical Examiner, Custom House same day or on the. following day to the Chemical Examiner, Custom House Laboratory and the Assistant Collector Export Rebate Section, respective Shipments of goods involving less than 14% rebate may be allowed by the Principal Appraiser and for goods involving 14% or more rebate shipment may be allowed by the Assistant Collector;

Sealing of samples.

15)    One clerk will be posted in the processing Section for collecting samples from each duly sealed and securing its safe custody for onward dispatch to the Rebate Section in the Custom House within 24 hours;

Dispatch of Samples to Laboratory or Rebate Section.

16)   In case misplacement of sample shall be tolerated and the defaulting officer shall be dealt with sternly. The Deputy Collector Export will ensure that these instruction are strictly followed and also to ensure that the samples are collected and stored in the rebate Section in a scientific manner and laboratory test result are received within 7 days positively. In cases where test reports are not received within time be reported to the undersigned;

Joint Examination of goodsChecked of goodsbyDrugCell.

17)  The concerned examination staff should as far as possible arrange joint examination by the E/O, A/O, P/A, A/C and avoid duplication of work and repeated examination of one consignment.

18) The shipping bills which the Export Section marks in routine to Drug Cell for sniffing of goods by the dogs is discontinued forthwith. The staff of Drug Cell on their own on random basis will do this.

TRANSFER OF GOODS TO CUSTOMS CLEARED AREA AND FORMALITIES OF SHIPMENT.

Transfer of goods to Customs Cleared Area’ Shipment of goods.           

19) The goods after examination will be transferred to ‘Customs Cleared Area’ for palleting. The pallets/containers will thereafter be taken out of the ‘Customs Cleared Area’ under Customs supervision direct to the aircraft ready to fly;

20) Duplicate and Triplicate copies of Bills of Export will be attached by Preventive officer at Tarmac Entry Gate at the time of loading and thereafter will be sent to M.C.D. of the A.F.U. He will endorse the triplicate and qua duplicate copy of the Bill of Export after tallying the number of packages and marks and number - thereof with those given on the shipping documents besides mentioning the time, date and flight number of the aircraft, and thereafter allow loading. He will also endorse the words ‘Shipped in Full’ on the triplicate and quadruplicate copies in token thereof. The quadruplicate copy (Rebate copy) will be returned back to the representative of the Airline for the exporter’s use; and

Prior Release’ not to beallowed.

21). No prior Release in respect of export consignment shall be allowed under any circumstances,

Export of live animals and Agricultural Products

22). In order to effectively implement the provisions of the current, Export Policy Order relating to the export of live animals, the export will be allowed on the production of the following certificates.

(i) Health Certificates, issued by the Quarantine Officer of the Federal Government.

(ii) Sealing and confirmation certificate issued by the Principal Scientific Officer.The Customs Officers deputed to examine the animals will record the number and date of the foretasted Certificate in the body of the examination report. A copy each of that certificate will be kept for record in a master file in the Processing Section in the personal custody of the Principal Appraiser Incharge of the Section.

The export of Agricultural and Livestock commodities is subject to quality control restriction vide Export Trade Control Order, Schedule V. The following items are subject to grading by the Agricultural and Livestock products marketing and grading department