GOVERNMENT OF PAKISTAN
COLLECTORATE OF CUSTOMS
PORT MUHAMMAD BIN QASIM, KARACHI.
No.SI/Misc/120/05-(lmport)-PQ. Dated: 29.06.2006.
PUBLIC NOTICE NO. 04/2006-PQ
SUB: ELECTRRONIC FILING OF IGM/CARRIER DECLARATION (CD) OVER THE WEB.
In order to facilitate the trade in swift clearance of import cargo under 'One Customs', it has been decided that with effect from 30-06-2006 all Shipping Agents shall submit digitally signed Carrier Declaration (CD/IGM) online over the web (Procedure for obtaining digital signature is prescribed below). No floppy disk, compact disk, flash drive (USB) etc. will be acceptable in this respect.
2. Detailed instructions for electronic filing of Carrier Declaration are given below;
i) IGMs / Carrier Declarations pertaining to vessels coming from Dubai, Jebal Ali, KhorFakkah, Salalah, Fujariah, Barfdar Abbas, Mumbar, Nhava Shewa, Mundra, Kandala, and Mini Qaboos should be filed 12 hours prior to arrival of vessels.
ii) Shipping companies / lines at the time of advance filing of CD, shall simultaneously request for permission to break bulk required under Section 47 of Customs Act, 1969 on the prescribed format. Permission for grant of break bulk shall stand approved in' case of acceptance of CD. Shipping Agents at their end shall, however ensure that berth has been specifically allotted by the port authorities for the discharge of whole of cargo meant for Port Qasim. They shall also ensure that CD, is filed, for transshipment consignment, dry port wise cargo break up, in alphabetical order, as provided on a: separate transshipment sheet namely T-sheet. The CD so filed, shall comprise of separate sheets of cargo types like General Cargo, Afghan Cargo, Personal Cargo, Transshipment Cargo and Cargo for Inter port Movement.
A. PROCEDURE FOR OBTAINING OF DIGITAL CERTIFICATE/ DIGITAL SIGNATURE.
i) Download the “Digital Certificate Request Form” from NIFT website. <Http://www.nift.com.pk/cbr/CBR.htm> and read complete instructions for Digital Certificate request submission at NlFT's website.
ii) Fill in the Digital Certificate request form completely.
i) Submit filled Digital Certificate request form to NIFT alongwith a copy of CNIC.NTN Certificate and demand draft/pay order of the requisite amount.
ii) On successful submission, you will obtain Digital Certificate from NIFT.
iii) Install the certificate on your local PCs.
iv) You are now ready to send digitally signed data.
v) After obtaining Digital Certificate, active your Digital Certificate on CBR website at <www.cbr.gov.pk>.
B. PROCEDURE FOR REGISTRATION AND OBTAINING USER ID AND PASSWORD/PIN CODE
a) For registration with 'One Customs', the Shipping Agents shall submit application on prescribed application form available at <www.cbr.gov.pk>, alongwith the following documents (original) at “One-Customs Help Desk” Customer Service Centre (CFC), Port Qasim, Karachi, alongwith photocopy set of all the documents.
i) License issued by Customs.
ii) CNIC of the person obtaining the user ID.
iii) Authority letter from the company (not required if the person receiving ID is the licensee himself),
iv) Employment letter or company ID of the person receiving user ID (not required if the person receiving ID is the license himself) (Copies of above documents alongwith the authority letter in original will be retained for Customs record and the remaining original documents will be returned on the spot).
b) After approval by the Deputy/Assistant Collector (Imports), a user ID and password/PIN code shall be sent via e-mail address provided by the applicant.
C. STEPWISE PROCEDURE FOR FILING OF CARRIER DECLARATION ELECTRONICALLY BY SHIPPING AGENT
i) Submit Electronic Carrier Declaration through the client-end software (already in use) by logging in through password/user ID.
ii) Click “Vessel Registration” on the screen for registration of the vessel.
iii) Click the “Add” icon on the screen for filing in the relevant fields for vessel registration.
iv) After filing the relevant fields, click the “Save” icon on the / screen and the system will generate vessel registration number.
v) For addition of any co-loader, click “Co-Loader1 button on the screen and select co-loader from the given list.
vi) Click the “Return to Main Menu” icon to return to main menu for electronic filing.
vii) Click “Electronic Filing” on the screen to start electronic filing of the Carrier Declaration (IGM).
vi) Click “Load E-pass IGM” to select “export.mdb” file.
ix) Click “Select Registered Vessel” to select vessel from the given list, in case there is any error, “Error Report” will be generated for rectification and the error may be rectified to enable data transmission.
x) Click “Send Data to Pakistan Customs" icon to transmit data to Pakistan Customs.
xi) NIFT certificate window will appear select the relevant NIFT Certificate to commence file transfer.
xii) Automatic transfer of data will start and user will be able to see these quential transfer of files related to the Carrier Declaration (IGM).
D. STEPWISE PROCEDURE FOR AMENDMENTS IN CARRIER DECLARATION ELECTRONICALLY BY SHIPPING AGENTS.
i) Logon to the CBR portal for filing of amendments electronically by entering User ID and Password.
ii) Click on “Amendment in Carrier Declaration” hyperlink available on the screen.
iii) Click one of the option “Amendment before Allotment of CD (IGM) Number” or “Amendments after Allotment of CD Number” available on the screen.
iv) In case CG (IGM) Number has not been allotted, the free of charge amendments can be made on the system by filing the relevant fields on the web portal.
v) In case of amendments after allotment of CD (IGM) Number, the allowed amendment fields shall appear on the screen for selection.
vi) Select the relevant fields on the screen and submit the required amendments.
vii) On successful submission, the system will generate a request ID against each amendment required to be made.
viii) After automatic processing of amendments, the system will show the status of amendment request on clicking the “Request Status” button. The system shall display the charges payable if amendments have been processed successfully. In case of any error(s), system will display error message on the screen.
ix) To remove error(s) re-submit the amendment after doing the needful.
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